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My Publications » Software Tutorials » Publish or Review in Contribute

Two toolbars are referred to throughout this tutorial:

Primary toolbar
Located in the Contribute menu bar

Toolbar
Located on the floating dialog box
This toolbar changes according to the current activity

Publish or Review

This section discusses how to publish your pages, what needs to be tested on the pages, and the security of reviewing.

Choosing Publish or Review

When finished creating your page(s), you have two choices:

  1. Publish
  2. Send for Review
    1. Send a draft for review
    2. Email review

Uploading pages

When you are ready to upload (put the files on your computer onto your website) the pages you created:


Figure 20. Choosing which of your new or changed pages to publish to your website.
  1. Under the Pages panel, select the particular pages, in this example, only EccoParts Supplier has been selected, Figure 20
  2. Click Publish

    Figure 21. Last step in publishing your pages to your website.
    1. The Publish New Linked Pages dialog box will open, Figure 21
  3. Choose the pages you need to upload to the Internet
  4. Click Publish All

Test just-published pages

You are not done until you test any links you have created on your just-published pages.

  1. On the Internet, browse to the pages you uploaded
  2. Click on every link on each page to verify that it actually goes to its proper destination
  3. Repair links which do not function as intended
  4. Re-upload those repaired pages

Draft or email a review

If a revised page is uploaded on top of the original page, the original page will be lost. This can be a problem if there are errors on the new page and there is nothing to check it against. Reviewing allows for two or more pairs of eyes to proofread and edit further if necessary.

With Review, the reviewer can:

  • Edit the draft
  • Send it on for additional review
  • Publish the draft
  • Delete the draft

Until you or the primary editor is comfortable, it may be preferable to send any newly-created pages off for review before they are uploaded to the website.


Figure 22. Displays the dialog box if you choose to send your draft for proofreading.

Radio buttons provide two reviewing options, Figure 22:

  1. Send an email review
  2. Send draft review

Email a review

Emailing a review allows you to post a temporary draft of the page for the reviewer to provide you with feedback while allowing you to continue working on the page. A good option if you do not have Contribute.


Figure 23. The custom email message which appears if you are sending an email draft.
  1. Choose Send e-mail with a link to a preview of the draft, Figure 23
  2. Click Send


    3. Figure 24. The custom email message which appears if you are sending an email draft.
  3. An email message automatically opens with a link to the draft for the reviewer, Figure 24.
    1. In Macintosh, use the Edit > Link > Add option or leave it for the individual to copy and paste into a browser
  4. Choose the addressees
  5. Click Send

Send a draft for review

Sends a draft to reviewer for action.

  • Be warned, once you have sent the draft off, you cannot work on the page.
  1. Click Send for Review (toolbar)
  2. Choose Send the draft to another Contribute user
    1. Select more than one reviewer
      1. CTRL+click (Windows)
      2. CMD+click (Mac)
  3. Use Description of changes to alert reviewer(s) to the changes
  4. Check the Notify recipients through e-mail box
  5. Click Send

Reviewing the draft


Figure 25. The custom email message which appears if you are sending an email draft.
  1. Click View (primary toolbar), Figure 25
  2. Choose either Draft Console or Refresh Drafts


Figure 26. The Draft Console provides three ways of dealing with drafts.

The Draft Console provides three categories, Figure 26:

  1. Drafts for Editing
  2. Drafts to Review
  3. Sent drafts

That's it…you're done!

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Questions about some of the terminology used in this tutorial? Get more information (definitions and links) on key computer terms by going to our Glossary of Terms Relating to Art, Computer, Therapy ++.

Kathy Davie is an artist, educator, and author of the arts marketing series, Your Portfolio & You, aimed at helping artists survive (and thrive) at the business of being an artist.

As a self-taught artist, Kathy was frustrated by the lack of information on taking her career to a more professional level while meeting legal guidelines and learning about legal hiccups. Her drive for information fueled her to interview numerous professionals and compiled the information into a monthly news column. She now leads workshops and is converting the news columns into this continuing series of how-to books.

Kathy has a BS in Technical Writing & Editing with minors in Digital Media and History from Metropolitan State College, Denver, CO and is the author of Accounting for the SMALL Businessperson, How Copyright Applies to the Artist, the Buyer, the Employer/e, the Sold Artwork, Dealing with Photographs, Slides, Digital Images, and Surviving the Outdoor Arts Festival.

Visit her writing or arts websites or reach her by email.